HIPAA compliant email is important because it ensures that patient data is protected and secure. It also prevents staff from inadvertently breaking HIPAA rules.
To get started with HIPAA-compliant email, you should choose a provider that offers encryption at rest and in transit. Make sure that your provider will sign a business associate agreement (BAA) to comply with HIPAA requirements.
For many medical practices, keeping client information secure via email is an important part of their workflow. But, unless you're using a HIPAA compliant email service, it can be difficult to find the right solution.
Fortunately, there are a handful of dedicated services that can keep your email secure and HIPAA-compliant. They're not cheap, but they will save you a lot of headaches and frustration down the road.
Aspida Mail is a web-based solution that makes it easy to manage confidential healthcare communication. The platform offers end-to-end encryption for messages that travel over the Internet. It's available for desktops and mobile devices, and its integration with Microsoft Outlook is seamless.
ProtonMail is another popular email provider that meets every HIPAA requirement for sensitive communications. It also offers a Business Associate Agreement (BAA) for healthcare professionals.
It’s a bit more complicated than some of the other solutions on our list, but it's worth considering if you're looking for a HIPAA compliant email that's easy to use. It also has excellent security and privacy features, including GDPR compliance.
Enguard is a HIPAA compliant email service that’s built for organizations of all sizes — from small therapy offices to large medical systems. Their services include HIPAA-compliant email, telehealth, chat, and archiving. They also offer a free trial for new users.
The first step to HIPAA compliance is to ensure that your email providers have signed a BAA. This is a legal document that details the service providers’ responsibilities and explains how they will protect your sensitive information. If a provider doesn't have this document, they are violating HIPAA law.
HIPAA Compliant Email is a crucial part of keeping clients' private medical information safe. While most EHR software doesn't offer secure email, and generic email providers like Gmail and Outlook aren't compliant out of the box, there are a handful of solutions on the market that can fill those gaps.
Protected Trust is a web-based solution that offers a variety of features for protecting patient health information. The service includes 2-Factor Out-of-Band Authentication, which allows recipients to verify their identity without having to register for an account. In addition, it has a unique approach to email encryption that prevents malware from infecting emails.
The company also offers a cloud-based platform where users can log in and view their encrypted emails. It also offers inbound and outbound scanning, which can help you identify and respond to email attacks and malware.
Using contextual machine learning, Egress can identify and analyze potential threats to your email data. Their tool also provides a number of other important features, including content and recipient domain analysis, message-level encryption, comprehensive data search, and more.
Another email service provider, EnGuard, specializes in protecting healthcare organizations from breaches of their PHI. Its HIPAA-compliant email service focuses on access and privacy control, transmission security, and integrity and audit controls.
Its end-to-end email encryption solution can be used to send sensitive communications with your clients. It uses Transport Layer Security (TLS) to secure communications between your email client and the servers.
In addition, it allows you to set a deadline for email content to expire and automatically revoke access if the recipient isn't registered with it. This feature is especially useful for a practice that has a high volume of emails and sends large files often.
LuxSci is a HIPAA compliant email service provider that offers a full suite of secure technology for organizations that need to protect sensitive information. Their solutions are scalable and provide reliable day-to-day business email designed to meet the needs of medical, dental, financial, and other industries.
The company’s cloud-based email service, for example, includes features such as escrowed mail, which only the recipient can read. It also supports PGP-secured and direct SMTP transmissions, as well as S/MIME and TLS encryption.
In addition to providing HIPAA-compliant email, LuxSci has also developed a range of communication tools that help users streamline workflows and enhance patient engagement. The solution allows patients to launch video visits with a single SMS link, and healthcare workers can communicate via live chat, messaging, and other tools.
Unlike other solutions, LuxSci also offers a variety of ways to protect patient data. It offers a range of email security features including real-time inbound filtering, tamper-proof archiving, and more.
This allows LuxSci customers to rely on a highly flexible and secure cloud environment to handle the high volume of HIPAA-compliant email they receive each month. Using Oracle Cloud Infrastructure, they can scale up and deliver larger quantities of email more quickly than on-premises servers.
One of the best email services on the market today, LuxSci provides a host of features and benefits to its customers. For example, it provides a free SendSafe(tm) address, several GB of storage, message recall and expiration, branding, and more.
Another popular provider, LuxSci has been delivering HIPAA-compliant email services to medical laboratories for over 10 years. This is particularly important during times like the current SARS-CoV-2 pandemic, when medical laboratories need to retest patients’ test results as quickly as possible.
MailHippo is a HIPAA compliant email service that is easy to use. It is available as a web portal or iOS app and supports end-to-end encryption. It also includes a robust backup solution to protect data.
It can send and receive HIPAA-compliant emails and keeps track of who has access to them. It is ideal for medical professionals and their clients.
When a message is sent from MailHippo, the recipient never sees the email until they log in to the platform and view it. This ensures that the email never travels unencrypted and the actual message is never stored on the server.
In addition, the service encrypts the message's body copy and attachments, keeping track of who has access to them. It enables users to choose passwords for their accounts and allows them to create aliases.
It is a good choice for those who want to secure their email communications but are not ready for an expensive service. It is compatible with most popular email providers and offers a free trial to test the service.
The service is very easy to use and integrates with your current email provider. You can even use it to send attachments without logging into another platform. It is great for sending psychological reports or clinical summaries to patients, which may include PHI.
In addition to sending secure emails, MailHippo can store and send files up to 2GB in size. It also offers a Business Associate Agreement (BAA) to ensure the protection of PHI and clients.
HIPAA Compliant Email is a must-have for any organization that handles Protected Health Information (PHI). Luckily, there are several services that offer secure communications and encryption. These solutions can help your team stay on top of the rules and regulations while maintaining patient privacy.
NeoCertified is a popular secure email provider that focuses on encryption technology. Its service includes a variety of features and benefits, including cloud-based secure web portals, Outlook plugin integration, and HIPAA-compliant apps.
Its email encryption uses AES-256 bit, the most secure version of the Advanced Encryption Standard available. It also allows users to customize policies, including forced multi-factor authentication and automated data loss protection (DLP) controls.
Unlike other providers, NeoCertified doesn’t require users to download a separate app for sending emails. It instead integrates with Outlook and other popular Windows applications to make it easy to send secure messages.
Another unique feature of NeoCertified is its Secure Forms option. It lets clients submit their personal health information directly into your website without the need to navigate away from your site. This helps to streamline communication and increase engagement.
The service also offers a plethora of other security features, including phishing prevention and spam filtering. In addition, it allows you to set expiration times for your emails so they disappear from recipient inboxes before they’re opened.
Lastly, it’s important to note that NeoCertified offers a 30-day money-back guarantee and 24/7 US-based customer support. Its customer support staff is trained in HIPAA compliance, and they are committed to helping their customers keep patient data secure.