How to complete a two-part NCR form
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A two-part NCR form can be frightening at first, but once you figure out how to fill it out, it's simple. It may take longer than usual the first time since you must carefully read all of the directions, but after that, filling out an NCR form is a breeze! Here help you through the process of filling out your 2-part NCR form.
How to fill out the top portion of an NCR
The top portion of an NCR is your chance to tell your customer exactly what you're selling and how much you want for it. Ensure that an authoritative source can verify anything listed in these fields. For example, if you are writing down one pizza with pepperoni and green peppers, make sure you have enough information if your customer asks for proof of purchase or a reference from previous orders. It should include product description (be as specific as possible), quantity, price, discount/coupon code, applicable taxes, and shipping costs.
How To Fill Out The Receipt Portion Of An NCR
So, you've got yourself an NCR and want to know how it works? No problem. While there are two parts, both of which have an important role in processing (and storing) information from your customers, you only need to be concerned with one of them: The receipt portion. Most customer service representatives only need to concern themselves with that one part; after all, they're not going to be using their fingerprints anyway. If you want to know what kinds of print can and can't be used on an NCR receipt, then let's start by defining what a receipt is...because receipts aren't just for businesses anymore!
Why do you need an invoice number on your receipts?
If you need an invoice number on your receipts, you can use double carbon paper or carbonless copies. Double carbon paper looks just like a plain old single sheet of paper until you write on it with an ordinary pencil. Carbonless copies are made with special thermal dye. They generate two sets of identical forms by transferring heat and pressure from one copy to another as they're used. Most people call these duplicate receipts or carbon copies. When it comes time to file your taxes, both will save you headaches because each part has its unique code that should be reported in your tax documents. In other words, making sure each receipt has its invoice number will help make filing taxes easier come April 15th.
When are invoices due, who do I pay, and how much?
Depending on your business structure, you'll receive invoices for work you or your employees have completed. Often, it may be hard to decipher who and when payments should be made. Are invoices due at certain times of month or year? Do I pay a third-party entity like my bank, or do I use my funds? Should I pay with cash or check? If using cash, is there a way to make a change? These are questions that often arise when dealing with these forms. A good way to prepare for and figure out how much an invoice should cost is by keeping track of expenses overtime in an expense log to get an idea of your average expenditure per month.
Where can I get an invoice number?
Invoice numbers can be generated by hand or created on your computer. If you want to create an invoice number by hand, write it directly onto your paper invoice in all caps. This can be done anytime, even before you've completed writing up your billable hours. The invoice number is added as one of the final steps and should appear at or near the bottom of your page (this is also where you would sign and date). If you have purchased online time tracking software, there should be options that allow you to print receipt numbers from within each client's profile. Another option is creating these receipt numbers automatically; however, there may not be options for manually changing them after printing if they don't correspond with your records.